The Communications department of the Faculty of Informatics at TU Wien is looking for an experienced, proactive coordinator and project manager who thrives at the intersection of events, outreach, and communication. This full-time position is available starting in September 2025, initially for one year, with the explicit intention of transitioning into a permanent role if it proves to be an excellent mutual fit.

Your Responsibilities

Your position is central to how our team operates and critical to fulfilling our department’s responsibilities within the faculty and university. You’ll be the linchpin connecting our events, outreach activities, and internal communications, ensuring quality, clarity, and consistency in everything we do.

1. Events (Recurring & Special)

• Lead event planning and execution—from bright ideas to flawless execution.
• Coordinate all involved parties and handle logistics, including scheduling, venue selection, catering, and technical arrangements, ensuring that no detail is left behind.

2. Outreach & Communication

• Maintain a big-picture perspective, and align our communication and outreach strategies with faculty priorities and broader university initiatives.
• Strategically engage stakeholders in research, industry, politics, and among our students and alumni, maintain contact databases, and manage invitation and registration workflows.

3. Tracking & Coordination

• Monitor and analyze decentralized activities in your area, across the faculty and university-wide, to identify collaboration opportunities and synergies.
• Coordinate effectively with our research units and partners, ensuring clear visibility of our outreach activities and events across the board.

4. Team Collaboration & Development

• Within your area, act as the go-to liaison for faculty members, proactively offering solutions and fostering connections within and beyond the faculty.
• Collaborate closely with the team to refine processes and occasionally take the lead on special projects.
• Guide and support student staff, helping them grow professionally.

5. Daily Operations

• Step into various roles as needed, especially when new initiatives and opportunities arise.
• Occasionally lend a hand with our routine PR and social media tasks.

What You Bring

• Professional Expertise: You have several years of relevant professional experience. While event management or familiarity with a university context is definitely a plus, we’re not looking for junior or support staff—we’re looking for a seasoned Expert Generalist: someone who brings expertise, curiosity, and initiative and who enjoys learning new skills and taking ownership within a collaborative team.
• Communications Skills: You’re perfectly at ease writing and speaking in both German and English. German is currently our primary team language, but English is the official language across our diverse faculty, with members from over 55 nations; expect many interesting conversations!
• Organizational Talent: You naturally create order and clarity in dynamic environments and enjoy refining existing processes or building new ones.
• Comfort with Ambiguity: Uncertainty doesn’t faze you. You can keep multiple projects moving forward simultaneously without sacrificing quality.
• Independence & Collaboration: You can drive projects solo but are equally comfortable collaborating closely with others.
• Proactive Problem-Solving: You identify gaps before they become issues and proactively find effective solutions.
• Working Style: You’re serious about quality output but appreciate working in a relaxed, approachable atmosphere (humor encouraged!).

Why This Role Matters

We’re a small but integral team within a large, dynamic, and international faculty. Structurally, Communications is a Specialized Department (“Stabsstelle”) reporting directly to the Dean of Informatics. Your contributions will be recognized and valued, and are essential to our shared success. Your role significantly shapes how our faculty is perceived and substantially boosts our ability to engage meaningfully with our diverse stakeholders.

What We Offer

TU Wien is among Europe’s most prestigious technical universities, with its Faculty of Informatics consistently ranking first in Austria and in the Top 25 across Europe. We offer an engaging work environment characterized by international flair, innovation, and professional excellence. You’ll join a team where your contributions are visible, impactful, and deeply appreciated, with a high degree of personal responsibility and freedom to initiate your own projects.

Although this position begins with a one-year term, we fully intend for it to become permanent if mutually beneficial. Expect a long-term career filled with development opportunities, valued commitment, and active support for your professional growth.

Entry level salary is determined by the level IVa of the Austrian collective agreement for university staff. This is a minimum of currently EUR 3,390.30/month gross, 14 times/year for 40 hours/week (EUR 47,464.20/year gross). Relevant working experiences may increase the monthly income.

This role is primarily on-site at our offices on Erzherzog-Johann-Platz in Vienna’s 4th district—just a 5-minute walk from Karlsplatz and Taubstummengasse stations. We also offer flexible working hours and remote work options (“Home Office”). Additionally, TU Wien provides attractive fringe benefits to all employees.

Excited to bring your expertise and creativity to our team? We’d love to hear from you!

How to Apply

Please submit your application via the TU Wien Jobs Portal until September 4, 2025.

Along with your CV, we’d love to receive a cover letter that’s tailored to this position. Since we’re keen to learn more about your language skills, please share your letter in both German and English. We look forward to reading it!

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